Foxar Support

Manage a school

What a school's managers do on board.foxar.org: members, licences, display profiles, rooms, and the links made by teachers.

A manager runs the organization with the rights a Foxar admin delegated. The doors a manager sees depend on those rights. What people call a school administrator is a manager holding many of them.

Rights

  • Managing members, licences, display profiles and rooms are separate rights.

  • A manager can make a display profile open Foxar+ only with the right to grant Foxar+, and with the licence right to attach a licence.

  • A profile for which a Foxar admin switched Foxar+ on is locked for managers.

  • Links for pupils, Link for the whole school and First name for quizzes are switched on by Foxar, at the school's request, not by a manager.

  • A manager sees the pupil links and the board or screen links made by the school’s teachers, with their author, and can revoke or delete them. A manager cannot edit them.

  • A link for the whole school carries the tag Whole school in the list. The Results button opens the pupils who gave a first name for the quizzes of that link (first name, quizzes finished, trophies, last activity). A manager can delete a pupil there, which erases the first name and the results at once. Reading the results needs one of the display rights (manage, view or statistics), and deleting a pupil needs the right to manage.

  • A board or screen link carries the tag Board or screen in the list. It belongs to the school and keeps working when its author leaves the school. The list then shows a warning, Author left, and a note: revoke the link if the school no longer wants it.

  • A pupil link whose author left carries the same warning, but it has already stopped opening anything.

  • Names and results are erased 30 days after the link ends, whatever the cause.

The two kinds of licence group

In the board, every licence group has a type. A school usually holds both.

  • People: one licence is one person, who holds a key. This is the group for staff and teachers.

  • Pupil roll: the number is the roll the school declares. Pupils are never counted one by one.

Some rules follow from the type.

  • A pupil roll group needs one live key. The key’s dates open and close the pupils’ access, and nobody receives the key.

  • Classes, pupil links and board or screen links all run on the pupil roll group.

  • An ordinary display profile can only carry a People group. A pupil roll group is refused there.

  • A staff member is never seated on a pupil roll group.

In detail

Every door a manager runs, with who makes it, who uses it, what it opens, who pays, the limits, the end, how to stop it and where it is set up.

Foxar accountUses
  • Free

The account that carries a subscription, a school membership, classes and shared sessions. Signing in goes through board.foxar.org.

To use it

  1. Press Sign in: Foxar opens board.foxar.org.
  2. Sign in or create an account.
  3. Come back to Foxar, signed in.
Account
Foxar account required. This is the account itself.
What it opens
On its own it opens nothing beyond the free catalogue. The other doors attach to it: web payment, licence key, school, classes, shared sessions.
Who creates it
The person, from the sign-in screen.
Who uses it
Anyone who wants to subscribe on the web, enter a key, join a school or host a session.
Who pays
Free.
Seats and limits
The same account works in the app and on the web.
Expiry
Lasts as long as the person keeps it.
How it is stopped
The person can delete the account; Foxar can disable it.
Where it is set up
Web: board.foxar.org, sign-in page / App: Account, in the app
Membership of a schoolRuns
  • Free
  • Restricted
  • Lessons
  • Guests (Under a condition)

A Foxar account attached to an organization. Members see the content kept for the organization and receive the rights it hands out.

Adds and removes members.

To set it up

  1. A manager adds the person to the organization in the board.

To use it

  1. Sign in with the Foxar account.
  2. The school’s restricted content appears in the library.
Account
Foxar account required. A signed-in Foxar account, a member of the organization.
What it opens
Content with the « restricted » access mode is shown only to members of its organization: no link or profile ever opens it. Membership does not open Foxar+ by itself. A live sharing right carries up to 30 guests.
Who creates it
The organization’s managers, or the school’s own sign-in.
Who uses it
Teachers and staff.
Who pays
The school.
Seats and limits
Rights come from the organization. If it requires a second factor, its content stays closed until it is done.
Expiry
As long as the person is a member.
How it is stopped
A manager removes the person from the organization.
Where it is set up
Board: Organization, members
School licence keyRuns
  • Free
  • Foxar+
  • Guests (Under a condition)

A key given by an organization, shaped XXXX-XXXX-XXXX-XXXX, entered in the licence key settings. One key seats one person.

Hands out the batch’s keys.

To set it up

  1. A manager (licence management right) opens the school’s batch in the board.
  2. A key is given to each person.

To use it

  1. Open the licence key settings.
  2. Enter the key: it ties to the account.
  3. Foxar+ opens, on every device of the account.
Account
Foxar account required. The key ties to the account and follows it from device to device.
What it opens
Opens all of Foxar+ for the person, until the key’s date. Does not by itself open restricted content: that belongs to school membership.
Who creates it
The school’s managers, from a batch of licences bought.
Who uses it
The organization’s teachers and staff.
Who pays
The school.
Seats and limits
A batch has a kind, set in the board. « People »: one licence is one person, who holds a key; this is the batch for staff and teachers. « Pupil roll »: the number is the school’s declared roll, never pupils counted one by one; classes and pupil links or board or screen links run on it, and it needs one live key, whose dates open and close pupils’ access. A school usually holds both. A manager never seats a staff member on a « Pupil roll » pool.
Expiry
Valid until a date; after it the premium maquettes close again.
How it is stopped
A manager frees the seat, or the key reaches its end.
Where it is set up
App: Settings, licence key / Board: Organization, licences
Display profileRuns
  • Free
  • Foxar+ (Under a condition)

A set of display choices carried by a link (display=<uuid> or short link /d/<code>): navigation, back button, banners, account menu, page actions, sign-in connector, language, dock, theme. A partner site can frame it.

With the right to manage profiles; opening Foxar+ takes one more right.

To set it up

  1. In the board, open Display profiles and choose the settings, the scope and the sites allowed to frame.
  2. Option (admin or authorised manager): open Foxar+ with a licence, seats and an end date.
  3. Copy the profile’s short /d/ links.

To use it

  1. Open the link, directly or inside the partner’s site.
  2. Foxar applies the profile’s display.
  3. If Foxar+ is opened, the device takes a seat.
Account
No account. No account.
What it opens
A profile changes what the reader SEES. It opens Foxar+ on its scope only if an admin, or a manager holding the right to open Foxar+, decided so (school licence, seats in sessions or devices, end date). It never opens restricted content.
Who creates it
A Foxar admin, or a school manager holding the right to manage profiles. Anyone can make a personal profile, which never opens anything.
Who uses it
Readers who open the link, including on a partner’s site.
Who pays
The partner or the school, through the profile’s licence, if Foxar+ is opened. An ordinary profile may only carry a « People » batch: a « Pupil roll » pool is refused (pupil links, board or screen links and classes are its only uses).
Seats and limits
Seats in sessions (devices reading now) or in devices; at most 500 pages and 500 maquettes in the scope.
Expiry
An optional end date on the profile.
How it is stopped
Switch the profile off or delete it in the board; a right taken away closes the profiles that relied on it.
Where it is set up
Board: Organization, Display profiles / App: Short link app.foxar.org/d/<code>
Link for pupilsRuns
  • Free
  • Foxar+ (On what the door names)

A teacher of a school that allows it shares one maquette or one article. Pupils open it with no account, and Foxar+ opens for them on the school’s licence. A « Whole school » link opens the school’s home instead of one maquette, and an optional first name keeps the quiz results.

Sees teachers’ links, revokes or deletes them.

To set it up

  1. In the app, open the maquette or article, then Share, then Link for pupils (the entry appears only if the school allows it).
  2. Choose the end (tonight, 7 days, end of the school year, a date), the display (without navigation by default) and the places (40 at once by default).
  3. For a maquette, Open the 3D model automatically (off by default) lands the pupil in the maquette, on the chosen section, instead of its page.
  4. Show the QR code full screen, or copy the address app.foxar.org/d/<code>.
  5. For the whole school: Account, My links, Link for the school’s pupils, then pick the school. The end offered is the end of the school year, « Free navigation » is on, and « First name for quizzes » is on too when the school allows it.
  6. Results (in My links, or for a manager in the board): a table per pupil, filter by maquette, CSV export, deleting a pupil.

To use it

  1. Scan the QR code or type the address: no sign-in.
  2. The maquette opens, with a pill « Link from <School> · until … ».
  3. With the whole-school link, the school’s home opens, with the « School » entry of the menu.
  4. At the end of the first quiz, « Keep this result? » asks for a first name or nickname (« Keep the results » or « Not now »). Once named, the next quizzes are kept without a question; with no name, nothing leaves the browser.
  5. If the link no longer stands, a message says it no longer opens the maquette.
Account
No account. Pupils: no account. The teacher: signed in, a member of the school.
What it opens
Opens the shared maquette (or the maquettes of the shared article) if it is the school’s non-restricted content or the public catalogue. The whole-school link (scope school) opens the school’s home, with no starting target, with the « School » entry of the menu. Never restricted content, never another school’s content. No licence seat is reserved.
Who creates it
A teacher who is a member of a school where a Foxar admin switched on « Links for pupils ». The whole-school link also needs the switch « Link for the whole school » (pupilLinksSchoolWide).
Who uses it
The pupils, with no account.
Who pays
The school, through its pupils pool.
Seats and limits
40 places at once by default (or active devices), adjustable. Each link is checked again at every opening. It runs on the school’s « Pupil roll » pool, which must hold a live key. The whole-school link also needs the switch « Link for the whole school », checked again at every opening: switched off, the link opens nothing. « First name for quizzes » needs the switch of the same name (pupilQuizNamesEnabled), off by default; each device gets a random pupil token kept in its browser, with no account, no IP address and no user agent.
Expiry
Chosen by the teacher: tonight, 7 days, end of the school year or a date. The school can set a maximum duration. The whole-school link defaults to « The end of the school year ».
How it is stopped
The teacher revokes in My links. Managers see teachers’ links in the board, revoke or delete them. When the teacher leaves the school, their pupil links stop opening (the board marks them « Author left »). A Foxar admin can switch the school’s option off. Named results are seen by the link’s author and by the school’s managers. They are erased 30 days after the link ends (expiry, revocation or a switch turned off), at once if the link is deleted, and at once when the pupil chooses « Stop keeping » or a teacher or manager deletes the pupil.
Where it is set up
App: Share menu, Link for pupils; Account, My links, Link for the school’s pupils (Edit: the automatic opening; Results) / Board: Admin: organization, Links for pupils (the two switches). Managers: the list of links, tag Whole school, Results
Link for a board or a screenRuns
  • Free
  • Foxar+ (On what the door names)

A teacher of a school that allows it makes a link for the classroom’s interactive board or for any screen. Foxar+ opens with no account on the school’s licence, as with a pupil link, but the link belongs to the school and outlives its author.

Sees board or screen links, including those whose author left, and may revoke them.

To set it up

  1. In the app, open the maquette or article, then Share, then For a board or a screen. With no maquette: Account, My links, Link for a board or a screen, then pick the school.
  2. Choose the end as for a pupil link. « Free navigation » is on by default, and 2 places, adjustable behind Edit.
  3. For a maquette, Open the 3D model automatically is on by default: the board lands in the maquette, on the section picked under Start with (the page’s first by default). Changed later in My links, Edit, with the same address.
  4. The final screen shows the address in very large type (app.foxar.org/d/<code>, then foxar.org/d/<code> after the end-of-October switch), the QR code and Copy the link.

To use it

  1. Type the address in the board’s or screen’s browser, or scan the QR code.
  2. The maquette opens, or the school’s home, with Foxar’s menus. With the automatic opening, the maquette starts by itself on the chosen section, on every load of the address.
  3. If the link no longer stands (end, revocation, option switched off, pool without a live key), Foxar+ closes again.
Account
No account. The board or screen: no account. The teacher: signed in, a member of the school, only to make the link.
What it opens
With a maquette or an article: opens that maquette (or the article’s). With none: opens the school’s home, meaning its non-restricted content and the public catalogue. Never restricted content, never another school’s content. No licence seat is reserved.
Who creates it
A teacher who is a member of a school where a Foxar admin switched on « Links for pupils ».
Who uses it
Anyone in front of the board or screen, with no account.
Who pays
The school, through its « Pupil roll » pool.
Seats and limits
2 places (devices mode) by default, adjustable. Foxar’s menus stay visible (« Free navigation »). Each opening checks the link again.
Expiry
Chosen as for a pupil link: tonight, 7 days, end of the school year or a date. The school’s maximum duration applies too.
How it is stopped
The teacher revokes in My links. The link keeps working when its author leaves the school: managers see it in the board with « Board or screen » and « Author left », and may revoke it. A Foxar admin can switch the school’s option off.
Where it is set up
App: Share menu, For a board or a screen; Account, My links, Link for a board or a screen (no maquette) / Board: Managers: the list of links, tag Board or screen
Immersive room wallRuns
  • Free
  • Foxar+
  • Restricted

Screens paired with a school’s room in the board. At rest the wall shows the school’s site, restricted content included; a teacher takes the hand from their phone.

Pairs the room’s screens.

To set it up

  1. In the board, open the room and pair the screens (Paired screens).

To use it

  1. At rest, the wall shows the school’s site.
  2. A teacher takes the hand from their phone: the wall then reads as them.
Account
No account. The wall is a device, not a person.
What it opens
Foxar+ for the wall alone, and its school’s restricted content, read as a member would. While a teacher has the hand, the wall reads as that teacher. A wall carries no guests.
Who creates it
A manager holding the right to run rooms pairs the screens. The school must hold the right to use rooms, sold by Foxar.
Who uses it
People in the room; the teacher who takes the hand.
Who pays
The school, through its room contract.
Seats and limits
The wall only. A 20-minute room token, renewed while the screen stands.
Expiry
Renewed as long as the screen is paired and the school holds its rooms.
How it is stopped
Unpair the screen in the board; stopped screens or an ended room contract stop the token at the next request.
Where it is set up
Board: Room, Paired screens / Wall: The room’s wall / App: Phone: take the hand
Wall browser windowsRuns
  • Free
  • Foxar+
  • Restricted

The wall’s software opens Foxar browser windows, each starting signed out. They are unlocked by the room link app.foxar.org/w/<secret>, or by a QR approved on a phone.

Room link, duration of phone unlock.

To set it up

  1. In the board, open the room, Wall windows: copy the room link, or show its QR code.
  2. Or leave phone unlock on, with its duration.

To use it

  1. Open the room link in the window: it is unlocked.
  2. Or, in the window, choose Unlock with a phone, scan the QR and approve on the phone.
Account
No account. No account, no sign-in, nothing recorded.
What it opens
An unlocked window behaves like the wall’s rest site: Foxar+ for the window and the school’s restricted content. A « <School> · <Room> » pill replaces Sign in.
Who creates it
Room link: a room manager, in the board. QR: approved on the phone of a manager or a teacher of the room.
Who uses it
Windows opened on the wall.
Who pays
The school, through its room contract.
Seats and limits
One live room link per room. No network restriction.
Expiry
Link: until revoked. QR: 2 h, 8 h or unlimited (until the window closes), per the room setting.
How it is stopped
A new link stops the old one at once; the board revokes the link; switching phone unlock off ends unlocks in progress.
Where it is set up
Board: Room, Wall windows / Wall: Wall window / App: Phone: board.foxar.org/unlock
Classroom screens: group link and temporary codeRuns
  • Free
  • Foxar+
  • Restricted

A school’s interactive boards, sorted in groups (one per building, for example). Each group has a link app.foxar.org/w/<secret> to put in the boards’ software. On a board, a temporary 6-character code typed at app.foxar.org/w links it without copying that link.

Board groups, link, arrival, temporary code.

To set it up

  1. In the board, Rooms and screens, Classroom screens: create the group’s link, then Copy the link, QR code or Temporary code.
  2. A teacher who may take the hand shows the same code from their phone: the board’s account menu, Link a board.

To use it

  1. Put the link in the software of the group’s boards.
  2. Or, on the board, open app.foxar.org/w and type the code: the board lands on the arrival chosen for the group.
  3. On a board that wipes its data, Copy this group’s address in the banner, then paste it into the board’s software.
Account
No account. No account on the board, nothing recorded under a name.
What it opens
A linked board behaves like a wall window: Foxar+ and the school’s restricted content, on its room contract. A « Classroom screens · <School> » pill replaces Sign in. The code opens exactly what the link opens, nothing more.
Who creates it
Link: a room manager, in the board. Temporary code: a manager, or a teacher who may take the hand on these screens (never only as « anyone signed in »).
Who uses it
Anyone in front of the board, with no account.
Who pays
The school, through its room contract.
Seats and limits
One live link per group, with no seats and no device counted. One live code per group, for as many boards as wanted while it lasts. After 5 wrong codes in a minute from one network, a minute’s wait.
Expiry
Link: until revoked. Code: 15 minutes. A board linked by a code keeps the link for 400 days, renewed at each opening.
How it is stopped
In the board, Revoke and create a new link, or Revoke: the group’s boards lose access. Revoke this code stops it without cutting the boards already linked.
Where it is set up
Board: Rooms and screens, Classroom screens / Board: Teacher: account menu, Link a board / Web: Board: app.foxar.org/w
Share menuUses
  • Free

Copy the link, show the QR code full screen, copy a link without navigation. Open to everyone, signed in or not.

To use it

  1. Open a maquette or an article, then Share.
  2. Copy the link, or Show the QR code (full screen, with the short address under it).
Account
Account optional. Signed out: one-press copy and a QR icon.
What it opens
These tools pass on what the reader already sees: they open nothing more. The link without navigation is a personal profile: it hides navigation and never grants anything.
Who creates it
Any reader.
Who uses it
Anyone who receives the link or the QR code.
Who pays
Free.
Seats and limits
At most 20 personal profiles per account.
Expiry
None by default.
How it is stopped
Signed in, delete the personal link in My links.
Where it is set up
App: Share menu on topic and article pages
Free catalogueUses
  • Free

Part of the library is free and opens for anyone, with no sign-in.

To use it

  1. Open Foxar, in the app or on the web.
  2. Pick a free maquette.
Account
No account. Nothing to create.
What it opens
Opens the free part. A premium maquette shows a message and a Subscribe button.
Who creates it
Nobody: it is open.
Who uses it
Anyone.
Who pays
Foxar.
Seats and limits
None.
Expiry
None.
How it is stopped
Not applicable.
Where it is set up
App: The app’s library / Web: app.foxar.org

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